How do I build a sign-off request when a substitute changes an agreed measurable specification or finish?
A documented approval addresses only this proposed substitute. A rejected substitute must never pass.
Open Substitution Sign-offTry the worked example
These are the example inputs from Substitution Sign-off. Replace them in the tool to run your own case.
| Line | Promised length mm | Offered length mm | Tolerance mm | Promised finish | Offered finish | Decision |
|---|---|---|---|---|---|---|
| Box band | 80 | 82 | 1 | Matt | Gloss | pending |
| Paper tie | 20 | 20 | 0.2 | Natural | Natural | pending |
Example result
Box band · Ask buyer · Length difference 2 mm. Finish Matt → Gloss. Substitute decision: pending.
Who uses this?
Wholesale order administrators. The free online tool runs the calculation in your browser. To edit the files and use the tools offline in one business, see the €49 offline edition.
Where the idea came from
Benchcraft adapted the reviewed supplier comparison and approval for repeat purchasing idea for wholesale order administrators. The rules and fictional example here were created for this tool.
Original video